Emergency Response Procedures

Emergency Response Procedures are a required component of a facility's emergency plan in accordance with AS 3745 - 2010 Planning for emergencies in facilities. The standard requires the emergency response procedures to identify:

  • Responsibilities and duties of the Emergency Control Organisation including the actions they are to take during an emergency
  • Responsibilities of facility occupants including their expected responses during an emergency
  • Provisions for evacuating the facility
  • Emergency preparedness and response measures
  • Existing emergency contact details

Emergency Planning Committee - Emergency Response Procedures

A facility's Emergency Planning Committee in association with the facility's owners, managers, occupiers and employers are responsible for determining theEmergency Response Procedures: Responsibilities and duties of ECO, Responsibilities of Facility Occupants, Facility Evacuation, Emergency Contacts specific information to be included in the Emergency Response Procedures.

Emergency Plan is able to support those charged with that responsibility by providing specialist advice and services. Emergency Plan will develop and document the Emergency Response Procedures component of the emergency plan, ensuring its relevance to the facility, its people and its processes.

AS 3047: AS 4083: Emergency Response Procedures

The emergency response procedures will also comply with industry Standards such as AS 4083 - 2010 Planning for emergencies - Health care facilities (where applicable) and AS 3745 that in part, nominates the elements of the Emergency Response Procedures as:

  • Mandatory Emergency Response Procedures,
    • Warning and communication methods;
    • ECO, occupant and visitor evacuation actions;
    • Extent of evacuation necessary for differing emergencies;
    • Assembly area locations.
  • Mandatory Emergency Response Procedures to consider,
    • After hours procedures;
    • Communications equipment;
    • Evacuation arrangements for persons with a disability;
    • Impact of particular emergencies on evacuation routes;
    • Characteristics of, and hazards from external sources;
    • Organisational arrangements including human resources
    • People unfamiliar with the emergency response procedures;
    • Roles of specialist staff;
    • Use and characteristics of the facility;
    • Vehicular movement;
  • Recommendations for Emergency Response Procedures,
    • Communications with neighbouring facilities;
    • Identification of a control / coordination / communication point;
    • Information and instruction on the use of emergency response equipment;
    • Personal Emergency Evacuation Plans (PEEPs) for occupants with a disability;
    • First aid officer duties;
    • Contact with the media;

Emergency Response Procedures Processes

Once these and other elements have been evaluated and a determination has been made regarding which elements will be used to formulate the Emergency Response Procedures, Emergency Plan is able to collect 'site specific' (emergency response specific) information and prepare it for inclusion in the emergency plan under AS 3745.

The documented Emergency Response Procedures will then form the basis of the training programs that Emergency Plan is able to produce and deliver to ensure all personnel are competently able to carry out their designated responsibilities and duties.

Emergency Plan also ensures the documented Emergency Response Procedures are structured so that they may be easily amended at any time following an organisational change, alterations to fire safety and emergency features, the identification of a deficiency or a scheduled review.

When emergency response procedures are documented and incorporated into an emergency plan and an annual training program is implemented, a facility's emergency planning committee in association with the facility's owners, managers, occupiers and employers are well on their way to meeting the requirements of AS 3745. Refer to our 'Emergency Planning Compliance Package' for further details, including Emergency Response Procedures.